10 Ways to Improve your Awareness and Training Programmes – tip #1 Promotion

Now your organization has a thoroughly researched, well written business continuity plan sleeping on a shelf somewhere. Time to get the word out!  All employees need to be aware of their role in the plan.  The various team members need to be given some training before they can start to exercise the plan.

Tip #1 Give them something physical

Wallet cards are a great way to give employees a physical item that continuously reminds them of key business continuity information. Typically wallet cards contain information such as key numbers and tools to use in the case of emergency. Most employees will keep wallet cards with them throughout the day, enabling them to participate effectively in crisis communications and initial response activities. Other great ideas include magnets, desk mats or even emergency bags with key supplies.

Offer emergency preparedness home kits to key employees and BC response teams. Emergency preparedness home kits are not expensive and can help remind your team members of their business continuity responsibilities. You may save time by purchasing kits produced by the Red Cross or another reliable organization.

(For more information on DRI’s professional practices please read Professional Practice Seven – Awareness and Training Programs DRII Professional Practices  June 1, 2012 Version 1)

‘When planning for war, I have always found plans to be useless, but planning to be invaluable.’ General Eisenhower

10 ways to Improve your Business Continuity Plans – tip #10 Back-up

Tip #10 Automatically back up plans and make them accessible

Plans must be secure but also available during a disaster.  Remember to place a laminated copy in your go bag and at the emergency operations centre.  Keep track of all copies to ensure that they are updated and that old versions are secured or destroyed.

Researching and analysing the data can take months and involve many people.  The task of writing the plan must fall on a small number or even a single person.  This article has provided valuable tips on creating a document that will be useful when a disaster impacts your organization. They should be easy to read, easy to reference and easy to use.  You can be pleased with your accomplishment.

(For more information on DRI’s professional practices please read Professional Practice One – Program Initiation and Management DRII Professional Practices  June 1, 2012 Version 1)

‘When planning for war, I have always found plans to be useless, but planning to be invaluable.’ General Eisenhower

10 ways to Improve your Business Continuity Plans – tip #9 Confidential

It is time to sit down, put pen to paper and write your business continuity plans. They should be straightforward: easy to read, easy to reference and easy to use.  These ten tips will help you to compose a practical plan that you will be proud to publish.

Tip #9 Identify plan and all plan contents as “Confidential” and protect them

Clearly mark each page of the plan as “Confidential”. Government departments should apply appropriate security classifications to each section of the plan.

This document is now one of your vital records and should be treated as such. On and off site paper copies need to be held in a locked container. Digital copies need to be held in a secure environment.

(For more information on DRI’s professional practices please read Professional Practice One – Program Initiation and Management DRII Professional Practices  June 1, 2012 Version 1)

‘When planning for war, I have always found plans to be useless, but planning to be invaluable.’ General Eisenhower

10 ways to Improve your Business Continuity Plans – tip #8 Validate

It is time to sit down, put pen to paper and write your business continuity plans. They should be straightforward: easy to read, easy to reference and easy to use.  These ten tips will help you to compose a practical plan that you will be proud to publish.

Tip #8 Validate plans with the functional managers and secure senior management approval

The functional representatives on the business continuity planning team should be the first to review the document. They should bring it to their functional managers to ensure that the plans are accurate and should obtain a sign-off. Present the document to senior management only after the functional management has approved it.

(For more information on DRI’s professional practices please read Professional Practice One – Program Initiation and Management DRII Professional Practices  June 1, 2012 Version 1)

‘When planning for war, I have always found plans to be useless, but planning to be invaluable.’ General Eisenhower

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