10 Ways to Improve your Coordination with External Agencies – tip 4 prepare potential documents

Internally, all your plans are written and exercised, your people are trained and aware of their roles and your messages are prepared.  Maybe after your first exercise, you will appreciate that your organization can not respond or recover on its own. The following 10 tips will facilitate your coordination with external agencies.

Tip #4 Determine the information that will be needed by each agency

Ask the internal liaison for each agency to obtain a list of documents that would be required at an emergency.  Information that will be required immediately by public authorities during an incident must be readily available.  Examples of information that may be required:

  • Electrical and telecommunications sources
  • Floor plans
  • Hazardous Waster Storage facilities (ie: PCB’s)
  • Chemical storage & supplies
  • Laboratories
  • Organizations site layout information
  • Secure areas
  • Water
  • Foam for fire suppression

Include in the go-bag an envelope for each agency containing all of their required information.

(For more information on DRI’s professional practices please read Professional Practice Ten –  Coordination with External Agencies DRII Professional Practices June 1, 2012 Version 1)

‘When planning for war, I have always found plans to be useless, but planning to be invaluable.’ General Eisenhower

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